If you use Microsoft Outlook, you can export your plan from Project KickStart to Outlook in a click of a button. After you export your plan, you see your tasks in the Outlook! Tasks view, grouped under a category named for your project. In Outlook, you can track your tasks and email tasks to team members.

To export to Microsoft Outlook:

1. In the Schedule step, click the Export to list arrow below the Gantt chart, click Microsoft Outlook, and then click the Go button. You can also click File on the menu bar, point to Export to, and then click Microsoft Outlook.

The Export to Outlook dialog box opens.

2. Click an option button to export All tasks, Uncompleted tasks, or Completed tasks.
3. If you want to display the tasks you export on your Outlook Calendar, click the check box.
4. Click the Start button. A dialog box opens, informing you that Project KickStart is trying to access your Outlook data.

5. Allow access for 1 minute, and then click the Yes button.

To view your tasks in Microsoft Outlook:        

1. Click the Outlook Tasks button.
2. Depending on the version of Outlook you are using, set to view the tasks by category. In Outlook 2003, click the By Category option button in the Current View list. You can also click View on the menu bar, point to Arrange By, and then click Categories.

Your project is listed by its project name in the Categories list.

3. Click an expand icon to see the complete list of tasks and subtasks.

4. To view task details, double-click the task name.

Tips

• The export to Outlook works best if Outlook is already open.
• In Outlook, you can set priorities, set reminders, and schedule by the hour.
• If you export to your Outlook Calendar, a reminder appears on the due date of each task.
• After you export tasks to Outlook, you can synchronize with your Palm Pilot, Windows CE device, or other handheld computer.

Note

• You can export only to Microsoft Office Outlook, not Outlook Express.

See Also

  Import Outlook Contacts to the People Library