Print Preview a Gantt Chart

Before printing a Gantt chart, preview its pages so you know how the report will look when printed.

To preview a Gantt chart:

Click the Preview button on the Create and Print Gantt Chart Report dialog box.

The Print Preview window opens to display your report. Point to the following illustration to see tips for using this window.

1/5 Indicates the current page number and the number of pages in the report.

Return to the first page in the report.

Preview the previous page in the report.

Preview the next page in the report.

Go to the last page in the report.

Zoom from the current zoom percentage to 100% or from 100% to the current zoom percentage.

Zoom to the whole page, page width, two pages, thumbnail, or 150%, 100%, 75%, 50%, or 25% view.

Change printer settings and then print the report.

You can also click the Page Setup button to set margins, select paper size, and enter headers and footers, or click the Close button to close the Print Preview window.

If the Gantt chart appears the way you want, click the Print button to print the report. To change the contents of the report, click the Close button and then change the settings on the Create and Print Gantt Chart Report dialog box.

Notes

Print Preview is for viewing only--you cannot edit the contents of a report.
If you want to print a wider task column, return to the Gantt chart, widen the Tasks Name column, and then print.
To change print settings, such as the printer selection and number of copies, click the Print button to open the Print dialog box. You can save the Gantt chart in a PDF file by clicking the Print button and then clicking the PDF printer selection (such as Adobe PDF or PDF-XChange ). You can then distribute the Gantt chart electronically as a PDF file.