Understand Task Data View

The following illustration shows all the columns of information you can display in Task Data view.

The Task data columns are the same as in the Tasks step, but also include date information.

#: Row number.

Info : Shows an icon if a note , attachment , or both are associated with the task. Double-click an icon to view or edit the associated information.

Task Name: Name of the phases, tasks, and subtasks. Double-click a task name to edit it directly.

Days: The amount of time it takes to complete the task. If you change the number of days for a task, Project KickStart changes the Finish date accordingly.

Start: Date this task starts. Double-click a Start date and then click the list arrow to open a calendar and select a different date. This also changes the Finish date.

Finish: Date this task ends. Double-click a Finish date and then click the list arrow to open a calendar and select a different date. This changes the task duration shown in the Days column.

% Done: Percentage of the phase, task, or subtask completed. Show progress for any task by entering a percent of up to 100%.

$ Cost: Cost for each task, summed in the appropriate phase row. Reports include total costs for the project when you select the Cost column in the Create and Print Task Reports dialog box or the Create and Print Gantt Chart Report dialog box. The Cost appears with the currency symbol set for your system (in the Regional and Language Options dialog box of the Windows Control Panel).

Assignments: People and other resources assigned to the task. Double-click an assignment to open the Task Information dialog box to the Assignments tab, where you can add and change assignments.

Tip

A task with a duration of zero (0) days is a milestone. See Create a Milestone for more information.

Notes

By default, Task Data view displays all the columns: the #, Info, Task Name, Days, Start, and Finish, % Done, Cost, and Assignments columns. Some of these columns might be hidden by the Gantt chart view. To hide columns, right-click a column heading to open a shortcut menu, and then click the column you want to hide. In the shortcut menu, no checkmark appears next to columns that are hidden.

To change the width of a column, drag a splitter bar in the column heading row or double-click a splitter bar to have the column accommodate its longest entry.
As in the Tasks step, expand phases and tasks by clicking the plus icon and collapse phases and tasks by clicking the minus icon .