Project Management Software

Project KickStart - Event Planning Plan Template

Tasks

Consumer Neighborhood Block Sale

The following project was created using a template from Project KickStart Free Trial. The free trial can be downloaded at http://projectkickstart.com/downloads/download_free_trial.cfm. Please call with any questions: 510.644.0694.

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Task Name

Days

Start

Finish

Assignments

Notes

1

Week 4 - Declutter and Begin

25

9/24/07

10/26/07

 

 

2

Prepare to meet with neighbors

9

9/24/07

10/4/07

 

 

3

  Decide on a day about 4 weeks out

1

10/4/07

10/4/07

Grady, Calvin, Leah, Mike

 

4

   Back up for the date of the event

1

10/4/07

10/4/07

Grady, Calvin, Leah, Mike

 

5

  Make a flyer inviting others to join in a block garage sale

1

9/24/07

9/24/07

Mike, Leah

Put the suggested date and time in the flier.

6

  Draft an "outcome" statement for the event

1

10/4/07

10/4/07

Mike

 

7

  Schedule a planning/discussion meeting

1

10/3/07

10/3/07

Grady, Leah, Mike

 

8

Meet with neighbors

10

10/15/07

10/26/07

 

 

9

  Organize and meet initially with neighbors and family

1

10/15/07

10/15/07

Mike, Leah

 

10

  Visit the neighbors and ask them if they want to participate

1

10/23/07

10/23/07

Leah, Mike

 

11

  Distribute flyers to the neighbors

1

10/22/07

10/22/07

Leah, Mike

 

12

  Distribute plans to neighbors

1

10/24/07

10/24/07

Leah, Mike

 

13

  Ask neighbors for a list of venues that they have used

1

10/26/07

10/26/07

Mike, Leah

 

14

Gain community approval

1

10/19/07

10/19/07

 

 

15

  Follow-up with Jack Delay regarding restrictions

1

10/19/07

10/19/07

Mike

1. Is a permit needed?
2. What are the regulations for advertising with signs?
3. Are there time and day constraints?

16

Declutter and gather in bedrooms and closets

2

10/4/07

10/5/07

Grady, Mike

 

17

  Spend time each day gathering items

1

10/5/07

10/5/07

Grady, Mike

 

18

  Begin saving plastic grocery bags to use

1

10/4/07

10/4/07

Grady, Mike

 

19

Week 1 follow-up with neighbors

1

10/25/07

10/25/07

Mike

 

20

Week 3 - Declutter and Finalize

13

10/26/07

11/13/07

 

 

21

Market the block sale

9

10/26/07

11/7/07

 

 

22

  Decide on advertising

1

10/30/07

10/30/07

Grady, Calvin, Leah, Roy, Darryl, Laurie, Mike, Jenny

- On-line advertising via Garage Sale Source or G-Sale.
- Advertise in the newspaper
- Stress items that people want (kids clothes, baby items, tools, fishing equipment, furniture, collectibles)
- List address, date, and time
- Stress "No early sales"

23

  Finalize plans for a date and time frame

1

10/26/07

10/26/07

Grady, Calvin, Leah, Roy, Darryl, Laurie, Mike, Jenny

 

24

  Write the copy that will be used for each venue

1

11/5/07

11/5/07

Mike, Leah

 

25

  Distribute plans to neighbors

1

11/2/07

11/2/07

Mike

 

26

  List and price out each advertising venues

1

11/7/07

11/7/07

Mike

 

27

Declutter and gather in Living Areas

1

11/12/07

11/12/07

Grady, Mike

 

28

  Spend time each day gathering items

1

11/12/07

11/12/07

Mike, Grady

 

29

Arrange for a baby sitter if needed

1

11/9/07

11/9/07

Calvin, Leah

 

30

Week  2 follow-up with neighbors

1

11/13/07

11/13/07

Mike

 

31

Week 2 - Declutter, Gather, and Sort

16

11/28/07

12/19/07

 

 

32

Declutter and gather in Storage Areas, Attic, Garage, Sheds, etc.

1

12/5/07

12/5/07

Grady, Mike

 

33

  Spend time each day gathering items

1

12/5/07

12/5/07

Mike, Grady

 

34

Pricing and supplies

3

11/28/07

11/30/07

 

 

35

  Price the sorted piles

1

11/30/07

11/30/07

Mike, Grady

 

36

  Begin sorting items according to price

1

11/29/07

11/29/07

Grady, Mike

 

37

  Gather supplies

1

11/28/07

11/28/07

Mike

- Coat hangers for clothes
- Tables for items
- Boxes for free items
- Posters for posting prices
- Grocery sacks to bag items
- Tagging items, (masking tape, tags, markers, etc.)
- A rack to hang clothes on (check with a rental store)
- Drinks and snacks to sell to hungry thirsty customers

38

Make or have signs printed

1

12/14/07

12/14/07

Mike

 

39

Write a day of checklist

1

12/18/07

12/18/07

Grady, Mike, Leah

 

40

Arrange for charity pick-up after the sale

1

12/13/07

12/13/07

Grady

 

41

  Find an appropriate donation site for leftover items

1

12/13/07

12/13/07

Grady, Mike

 

42

Week 3 follow-up with neighbors

1

12/19/07

12/19/07

Mike, Leah

 

43

Week 1 - Finish Up, Plan, Sell, and Donate

19

11/8/07

12/4/07

 

 

44

Declutter Kitchen and any leftover areas

2

11/8/07

11/9/07

Mike, Grady

 

45

  Spend time each day gathering items

1

11/9/07

11/9/07

Mike, Grady

 

46

  Sort items into category groups

1

11/8/07

11/8/07

Grady, Mike

- Clothing by size
- Books
- Knicknacks
- House wares
- Tools
- Toys
- Baby items
- Movies

47

Logistics planning

7

11/26/07

12/4/07

 

 

48

  Plan out the yard area (sketch)

1

11/26/07

11/26/07

Grady, Calvin, Leah, Roy, Mike

- Big items line the driveway to attract people
- Clothing on racks
- A giveaway box
- Kids with a concession stand

49

  Make an inventory of all items w/pricing

1

11/28/07

11/28/07

Mike, Grady

 

50

  Finish pricing items

1

11/27/07

11/27/07

Mike, Grady

 

51

  Determine the percentage of the inventory that will be sold

1

11/29/07

11/29/07

Mike

 

52

  Get lots of change to use at the sale

1

12/3/07

12/3/07

Mike, Grady

 

53

  Have a dry run of the event

1

12/4/07

12/4/07

Grady, Calvin, Leah, Roy, Darryl, Laurie, Mike, Jenny

 

54

Week 4 follow-up with neighbors

1

11/27/07

11/27/07

Mike

 

55

Week 0 - The Day Of

2

9/16/07

9/17/07

 

 

56

Set up the event

1

9/16/07

9/16/07

 

 

57

  Setup all tables, items, concessions, etc.

1

9/16/07

9/16/07

Grady, Calvin, Leah, Roy, Darryl, Laurie, Mike, Jenny

Set up early

58

  Post signs in planned places

1

9/16/07

9/16/07

Calvin, Roy, Mike

Early morning

59

Sell, Sell, Sell

1

9/16/07

9/16/07

Grady, Calvin, Leah, Roy, Darryl, Laurie, Mike, Jenny

Be prepared for customers to bargain

60

Review the day

1

9/17/07

9/17/07

Grady, Calvin, Leah, Roy, Darryl, Laurie, Mike, Jenny

 

61

Post sale

3

12/13/07

12/17/07

 

 

62

Take down any signs promptly

1

12/14/07

12/14/07

Calvin, Roy, Mike

 

63

Donate all items that are not sold

1

12/13/07

12/13/07

Grady, Mike

 

64

Review how the sale went and what could have gone better

1

12/17/07

12/17/07

Grady, Calvin, Mike, Leah