0Create a winning presentation12:00:00 AM0M/d/yyyy0123truetruefalse24Again check how requirements dictate support4/25/20084/25/200810days03233240113truetruefalse21Create story board integrating outline with visual aid support concepts4/22/20084/22/200810days160217113truetruefalse20Develop summary to reiterate main points and ask for the order4/21/20084/21/200810days15020611truetruefalse3Find out the 5 W's (who, what, when, where, why)3/31/20083/31/200810days04531148truetruefalse50Get mentally prepared5/28/20085/28/200810days36050110falsetruefalse54Follow-up6/3/20086/8/200850days005450113truetruefalse18Assign times per section and speaker(s)4/17/20084/17/200810days02324252618400truefalsefalse59** TYPICAL EARLY PROJECT TASKS **1/29/20071/29/20071days000154truetruefalse58Make a commitment to sharpen your presentation skills to be better able to advance cause and career6/6/20086/8/200820days420067583010falsetruefalse1Plan3/29/20084/11/2008110days01430010011truetruefalse2Determine requirements, guidelines, dictates, standard procedures3/29/20083/29/200810days2012320113truetruefalse19Develop introduction to get audience on board and focused4/18/20084/18/200810days140195113truetruefalse22Get management review of your organization4/23/20084/23/200810days1702728293031228154truetruefalse56Assign action items and make sure they get completed6/4/20086/4/200810days4006162561148truetruefalse53Track the time and meet your target6/2/20086/2/200810days39053410falsetruefalse23Support4/25/20085/12/2008120days0023211truetruefalse8Identify and assess audience4/7/20084/7/200810days708611truetruefalse9Develop your presentation strategy4/8/20084/8/200810days80689711truetruefalse10Identify resources needed for each task and determine availability4/9/20084/9/200810days010811truetruefalse11Set a realistic schedule4/10/20084/10/200810days90910111211911truetruefalse12Get colleague or management review before proceeding4/11/20084/11/200810days10013141516171819121010falsetruefalse13Organize4/11/20084/23/200890days00131113truetruefalse14Check how requirements affect organization4/11/20084/11/200810days0202122140113truetruefalse15Focus ideas and information4/14/20084/14/200810days110151113truetruefalse16Choose best topic order4/15/20084/15/200810days120162113truetruefalse17Develop detailed outline4/16/20084/16/200810days13017311truetruefalse5Write out your general objective4/2/20084/2/200810days405311truetruefalse6Write out the specific objective - the end product4/3/20084/3/200810days506411truetruefalse7List factors associated with meeting conditions that might influence presentation4/4/20084/4/200810days6075148truetruefalse49Make sure your wardrobe and appearance are appropriate for the meeting5/27/20085/27/200810days0490148truetruefalse51Deliver with energy, conviction, credibility, personality.5/29/20085/29/200810days370512123truetruefalse25Add to your outline the examples you will use to illustrate, substantiate or liven up.4/28/20084/28/200810days180251154truetruefalse57Apply lessons-learned to future presentations6/5/20086/5/200810days41063646566572148truetruefalse52Respond to your audience5/30/20085/30/200810days380523123truetruefalse26Develop details of examples, stories, statistical support, etc.4/29/20084/29/200810days190262123truetruefalse27Consider what other forms of support can add value4/30/20084/30/200810days200273123truetruefalse28Make sure you know what your graphics production capability is5/1/20085/1/200810days210284123truetruefalse29Make a test run to ensure graphics quality and capability5/2/20085/2/200810days220295123truetruefalse30Transform the concepts from your story board to complete graphics5/5/20085/5/200810days230343536306123truetruefalse31Review/test visual aids5/6/20085/6/200810days0317123truetruefalse32Refine graphics to get best effectiveness5/7/20085/7/200810days0373839328123truetruefalse33Now complete your delivery script5/8/20085/8/200810days240339123truetruefalse34Develop backup charts and plan5/9/20085/9/200810days2503410123truetruefalse35Meet printing deadlines5/12/20085/12/200810days040351110falsetruefalse36Stage5/12/20085/26/2008110days0260363136truetruefalse37Again determine what the requirements call for5/12/20085/12/200810days04142370136truetruefalse38Track and control costs and schedule to ensure you're staying on course5/13/20085/13/200810days27043381136truetruefalse39Check out the meeting facility5/14/20085/14/200810days044392136truetruefalse40Identify and list in detail all staging requirements5/15/20085/15/200810days2804546403136truetruefalse41Verify all audio-visual equipment will be available and working5/16/20085/16/200810days29047414136truetruefalse42Make sure all presenters know how to use a/v equipment correctly5/19/20085/19/200810days300425136truetruefalse43Prepare for rehearsals5/20/20085/20/200810days31048436136truetruefalse44Practice, practice, practice, each time getting helpful feedback and improving5/21/20085/21/200810days320495051525354447136truetruefalse45Use video and speaker coaching to polish your performance5/22/20085/22/200810days3305556458136truetruefalse46Test all parts of the presentation5/23/20085/23/200810days340469136truetruefalse47Arrive at the meeting room enough in advance to check it out on-site5/26/20085/26/200810days3504710154truetruefalse55Do a personal or team de-briefing about how the presentation went6/3/20086/3/200810days05758596055011truetruefalse4Check available expertise that can help you4/1/20084/1/200810days306784210falsetruefalse48Deliver5/27/20086/2/200850days0048400truefalsefalse60Establish Project Scope1/29/20071/29/20071days00100truefalsefalse61Estimate Costs, Savings and /or Revenues1/29/20071/29/20071days00200truefalsefalse62Develop Project Specifications1/29/20071/29/20071days00300truefalsefalse63Conduct Feasibility Study1/29/20071/29/20071days00400truefalsefalse64Establish Project Goals1/29/20071/29/20071days00500truefalsefalse65Develop Project Plan1/29/20071/29/20071days00600truefalsefalse66Address Staffing Requirements1/29/20071/29/20071days00700truefalsefalse67Create Test Plan1/29/20071/29/20071days00800truefalsefalse68Create Manufacturing Plan1/29/20071/29/20071days00900truefalsefalse69Create Support Plan1/29/20071/29/20071days001000truefalsefalse70Create Marketing Plan1/29/20071/29/20071days001100truefalsefalse71Survey Potential Users1/29/20071/29/20071days001210Speaker(s)21Management or other decision makers32Presentations advisor or coordinator43Graphics/audio-visual specialist54Reviewers/critiquers65Marketing or project leader76Presentations coach or consultant (external)12122332643153364374784191111011311114121161312214125151241612117127181261912320141211432214623182241812518326187272252822229227302263122332243332413430435303363073732438321393234035441373423714338344394454034640447414484334944550443514425244653447544445545356457575515855359556605576156162566635716457365574665766758168955911601261136214631564166517661867196811069111701127111311122243354465576687798811991210101511111612121713131914142015152116162217172518182619192720202821212922223023233324243425253626263827274028284129294230304331314432324533334634344735355036365137375238385339395640405741415842421434310Achieve the specific objective for this presentation1234567891011121321Complete presentation within budget and on time32Gain valuable information from the audience43Make a positive, winning impression that can enhance your career1Created by Thomas Leech, presentations consultant, speaker and author of How To Prepare, Stage & Deliver Winning Presentations (AMACOM). I hope you find this sample project useful. If you do, please let me know: phone: 858 650-0810 fax: 858-650-0811 e-mail: winpres@aol.com2For many presentations, "audiences" often state explicit instructions.3Take advantage of in-house expertise, right from the start.4Sell, tell, entertain, stir?5A common deficiency.6e.g., time of day, competing activities, etc.7Particularly pay attention to key decision makers8For example, how will you address the audience's major concerns?9Make sure the resources are there, plus get commitment from all involved.10This important step can ensure you're heading down the right road now, before you start spending time and money.11Brainstorm or mindmap here to produce a summary of your major points. Try to capture the essence of your story. Then, go into the details.12Helpful are templates or "wizards" in graphics programs, e.g. Powerpoint.13This is important! Don't get lazy about it! You can use graphics software or manual methods, but do it. An outline is the best tool for clarifying your ideas.14Find a snappy hook to get their attention.15Here's where that earlier summary chart is used.16A particularly valuable exercise for message clarity and visual creativity.17Another important check point.18Key words are "for example."19May need to gather more information to make sure it's legit.20Props, displays, hardware, video, multi-media, demos...21Especially if you're using outside resources.22This can keep you from a lot of re-work later.23Put your right brain in gear to come up with some punchy, clear, convincing graphics.24Match oral to visual.25Just in case26Operations; Arrangements; Rehearsals.27You should be checking this all along.28"The devil's in the details."29You've been warned.30Like how to turn on the projector.31Rehearsals can be big time-wasters.32Yet how many people skip this step, to their regret, and the audience's.33Video doesn't lie.34e.g., audience questions and answers.35Isn't most of this common sense?36Visualize a successful meeting in detail.37Do not read. And talk to audience, not screen.38This may be what decides success.39And it's o.k. to end early, if you've done the job.40Critical - it ain't over til...41Learn from your hits and misses.42Join Toastmasters, buy a good presentations book, speak more often. Copyright 1997-2007 by Thomas Leech. Used by permission. You may use this for planning your own presentations. But, if used for training, you must retain the copyright notice and authorship attribution.43http://www.winning-presentations.com/10Not getting started soon enough21Don't have enough information32Resources not available or stretched too thin43Inability to get management to review in timely manner54Graphics support inadequate or overloaded65Outdated or inefficient hardware or software76Don't know how to use graphics software87Not knowing enough about the meeting room/equipment or can't gain access to it98Poor use of time, precluding adequate review or rehearsal01:1;7:73/29/2008:3/29/2008;6/8/2008:6/8/2008